Phew...wad a Project...It could not have been more exciting to get myself home on friday the 17th...!! My my...wad a way to sum up this project...!! In a word, this project is described as "Tedious". These teachers sure know how make a student learn the hard way.....I might sound as though i am whining..!!
Anyway, this project was a great experience for me. It taught me a great deal in fact. I was amazed with the software as it was user and virus friendly. Seriously, accpac was great to use as it was really user friendly. My team mates and I should agree that we rarely flipped the accpac manual. We just found our way through the software. No doubt the manual helped us to familiarise with the software. However friendly it was to the users, it was more friendly to viruses. Who knows wad viruses they are? But there was a point of time where the lab assistants had to warn us of viruses that occured. These viruses came about because when we copy the saved data to the 'c' drive, we over write the file. This causes the file to multiply and could cause our file to be corrupted. Moreover it caused the process of saving to be longer than usual. However, credits to the lab assistants, they really helped us to remove this virus from our thumbdrives. Thks Lab assistants...
This project is also great as it taught me to appreciate the importance of time. ha' like real... This software takes so long to save and open the file. The saving process might be easy, but the time it takes..phew easily fifteen minutes to half an hour... I know i might sound sarcarstic. As a matter of fact, seriously, sitting down and watch those green bars increase in that saving process made me realise that every minute counts. Really, I have learnt to appreciate and use every minute given to me wisely...
I have contributed everything I could in this project. I have given my time, soul and heart to this project. Most importantly I have given everythin I could for my team mates. They also have been great. Particularly, I wouldn't be able to tell what I have done. But I can promise that I have been there at every single meetings and have been contributing a lot. I do not want to be too explicit with what I have done alone. As we know, this is a team effort and my, i should say that my team was really like a family. We did it up together. Therefore, I can tell you certainly none of us can tell you particularly what we have done. We did everything as a team and nothing was done only by a person. It was a marvellous team effort and hopefully we get the result our teamwork deserved. Especially when some of them had CCA's and other commitments, we all put that aside and continued with the work. We never once complained or prevented someone from attending to their commitments. They too made up for it. In a whole, I would have to say that the team effort was brilliant, all gave in to one another. Great job mates!!
AccPac was actually a great learning journey for me. Along with a great team,we went through a journey on the rough seas. Firstly, the first step was doin the chart of accounts. After that, we entered and posted the opening GL balances. These were all done in that short 2 week break. Ok..we were takin it one at a time. The first week of school after the break, we did up all the GL transactions in the GL, the AR transactions in the GL and the AP transactions in the GL.
"ooopS.. wad is there something wrong..." I asked Mr Koh as me and my team mates read Mr Koh's face. He was troubled by the way we've done it. He then told us the problem..he told us to put the AR transactions in the AR system an the AP transactions in the AP system. We felt so stupid. Ha. But again this part of the journey taught me that learning is forever. We learn from mistakes. After that we were on cruise control, did up everything and started to check the whole project. It was then we found out that the AR opening balance for Excel Canda was wrong. We accidentally included tax. Oops... Luckily Mr Koh helped us and told us to do up an adjustment entry. Ooook! we did that and thought all done. Just then my group mate found out that we wrongly classified a few sales. So? We went to correct all that and have to do more adjustment entries in the AR. Ok. That all? No. Since when has it been so easy with the teachers just looking to ensure you really learn. Ha. We had to print that whole bulk of accounts, and organise them so that Mr Koh did not have to work is eyes to see and mark our report. ha. Thanks to the good soul in my group that Mr Koh has a easier time.
To sum it all up, the internal control was done up and checked in the final week. Ok then. Its Friday the seventeenth of July. DEADLINE...We headed to the lab, finalised everythin, and send the project for its binding. Thats it.. The report looks so thick that I was so proud of our group effort. Its a great experience. UP and DOWNS were part of this project. We learnt a lot as a group. Ok. Have spoken too much about the project. Now for the credits.
Tan Xue Ying
Lo Ang Chou
Amillianah
Dawn Phua
ALL of ya were great & thanks a lot...
S Divyan Pillai
Friday, July 17, 2009
Individual Reflections By AMILIANAH
This project really takes up alot of our time.
Everyweek, we had to stayback very late to finish just a small part of the project.
Firstly, opening balances was done.
Then we did the gl by entering all the transactions.
All the source documents were entered in the normal gl transactions. After keying all the double- entries, we heave a sigh of relief.
Little did we know that we actually make a mistake.
we keyed in all the AR, AP and other transactions in the GL system.
We then went back and deleted the transactions that are supposed to be in the AP and AR module.
afterwhich we did the recurring entries and balance day adjustment.
it is quite confusing to decide whether the transaction falls in recurring entries or balance day adjustment. However, we managed to pull it through.
After completing it, we did the AR and AP module.
Again, we classify the items purchased or sold( electrical, mechanical or equipment) wrongly.
We forgot to refer to pinetree book. Therefore, had to redo this.
Finally we did the closing entries, followed by the GL data entry form.
This Accpac Accounting software is quite confusing.
Initailly, i admit that i don't really know how to use this software. After, we do it together, asking our friends and referring to the tutorial book, we managed to do it. I got the idea of how to use this software.I think it is a very good software as to ensure the reliability and accuracy of the information.
I really think that i have a wonderful and awsome groupmate who are very understanding.
Most of the meetings, i had to leave half-way due to other commitment like my CDS field-trip, CCA trainings and CCA competition.
To make up for that, i volunteered to do the theory part, which is the internal control.
I'm very pleased to have them as my groupmates.
This project have help me alot in terms of understanding the purpose of it.
Everyweek, we had to stayback very late to finish just a small part of the project.
Firstly, opening balances was done.
Then we did the gl by entering all the transactions.
All the source documents were entered in the normal gl transactions. After keying all the double- entries, we heave a sigh of relief.
Little did we know that we actually make a mistake.
we keyed in all the AR, AP and other transactions in the GL system.
We then went back and deleted the transactions that are supposed to be in the AP and AR module.
afterwhich we did the recurring entries and balance day adjustment.
it is quite confusing to decide whether the transaction falls in recurring entries or balance day adjustment. However, we managed to pull it through.
After completing it, we did the AR and AP module.
Again, we classify the items purchased or sold( electrical, mechanical or equipment) wrongly.
We forgot to refer to pinetree book. Therefore, had to redo this.
Finally we did the closing entries, followed by the GL data entry form.
This Accpac Accounting software is quite confusing.
Initailly, i admit that i don't really know how to use this software. After, we do it together, asking our friends and referring to the tutorial book, we managed to do it. I got the idea of how to use this software.I think it is a very good software as to ensure the reliability and accuracy of the information.
I really think that i have a wonderful and awsome groupmate who are very understanding.
Most of the meetings, i had to leave half-way due to other commitment like my CDS field-trip, CCA trainings and CCA competition.
To make up for that, i volunteered to do the theory part, which is the internal control.
I'm very pleased to have them as my groupmates.
This project have help me alot in terms of understanding the purpose of it.
Individual reflection by DAWN PHUA PEI SHAN
And yes, finally, i can officially say it is done. (: (: (:
Alright, lets reflect on the overall project. First word that comes to my mind is commitment. I believe that for this project to be completed is only possible with commitment. And i must say, that it was hard for some due to cca's and other commitment but then again, everything worked out eventually. And the next word to describe the project is tedious. It definitely needed more than 6 meetings to complete the entire CAS project. Definitely beats the other projects by way lot more. Just the surface and to get the ball in the court, we keyed in the opening balances. Wasn't that bad. (: But the issue was, getting familar with the Accpac software. Try and error re and finally, we got the hang of keying in the opening balances . From this, i learn that, its just a matter of playing around with the software to get used to it, and from there, the software actually makes our job easier. (:
Moving on, we moved on to the body, which are the transactions for the month. Being all narrow minded and blindly following the accpac manual, we keyed in all the transactions including credit sales and purchases in to the GL batch list. Thinking about it, we even stayed back for 2 days doing up all entries, and debating on which to debit or credit. After which, we realised our mistake. : We had to delete accounts and re-enter the credit sales into the AR batch list and credit purchases in the AP batch list. How silly we were. From this, i learn to, not to be over reliant on past information. Try to deal with the situation and be flexible. :D
Then we had a few hicups here and there. Like the addition entried needed to be entered into the systems, deciding on the various recurring entries and lastly, small typo errors. Thus we were kind of hovering around the adjustments of entries and re-reading the appendix to ensure that nothing is left out.
We have ended GL, AR and AP. We gave the entire projet a check. And we found this very significant mistake in the AR opening. As we all know that the opening is some what like the root to other receipts, thus, we started thinking what shall we do since we had already posted the opening AR batch. Thus we consulted the teacher and, we took his advice. We did the following adjustment in the AR adjustment batch list. Yeah, and we were almost finishing up already. Where we realised the wrongly categorised sales and sales return. I was like, "not again" I thought we were ending. Okay, as again, we did the adjustment for them all and this time, i think we are left with minimum. So from all these, i really learn that the starting of the project can never be as difficult as the closure to a project. Therefore, never give up half way and work it all the way.
And so lastly, We did a few last check and then check the reports against the check list before printing the report. I thought printing would be fun like printing almost mean that you can hand in already yet again, i must say, it is tedious. After printing, we did some highlighting of the batches to inform the tutor a few errors that we have made. Almost there !!
Tighten up the internal control and then, off to binding the entire thick document. (: (: (:
I've definitely learn and understand the usage of Accpac better which i believe will be useful for the future. Working as a team, i have learn to give and take and learning the essence of control. And definitely, i enjoy working with my groupmates. No doubt they are understanding, they know what is required.
Thats all.
Alright, lets reflect on the overall project. First word that comes to my mind is commitment. I believe that for this project to be completed is only possible with commitment. And i must say, that it was hard for some due to cca's and other commitment but then again, everything worked out eventually. And the next word to describe the project is tedious. It definitely needed more than 6 meetings to complete the entire CAS project. Definitely beats the other projects by way lot more. Just the surface and to get the ball in the court, we keyed in the opening balances. Wasn't that bad. (: But the issue was, getting familar with the Accpac software. Try and error re and finally, we got the hang of keying in the opening balances . From this, i learn that, its just a matter of playing around with the software to get used to it, and from there, the software actually makes our job easier. (:
Moving on, we moved on to the body, which are the transactions for the month. Being all narrow minded and blindly following the accpac manual, we keyed in all the transactions including credit sales and purchases in to the GL batch list. Thinking about it, we even stayed back for 2 days doing up all entries, and debating on which to debit or credit. After which, we realised our mistake. : We had to delete accounts and re-enter the credit sales into the AR batch list and credit purchases in the AP batch list. How silly we were. From this, i learn to, not to be over reliant on past information. Try to deal with the situation and be flexible. :D
Then we had a few hicups here and there. Like the addition entried needed to be entered into the systems, deciding on the various recurring entries and lastly, small typo errors. Thus we were kind of hovering around the adjustments of entries and re-reading the appendix to ensure that nothing is left out.
We have ended GL, AR and AP. We gave the entire projet a check. And we found this very significant mistake in the AR opening. As we all know that the opening is some what like the root to other receipts, thus, we started thinking what shall we do since we had already posted the opening AR batch. Thus we consulted the teacher and, we took his advice. We did the following adjustment in the AR adjustment batch list. Yeah, and we were almost finishing up already. Where we realised the wrongly categorised sales and sales return. I was like, "not again" I thought we were ending. Okay, as again, we did the adjustment for them all and this time, i think we are left with minimum. So from all these, i really learn that the starting of the project can never be as difficult as the closure to a project. Therefore, never give up half way and work it all the way.
And so lastly, We did a few last check and then check the reports against the check list before printing the report. I thought printing would be fun like printing almost mean that you can hand in already yet again, i must say, it is tedious. After printing, we did some highlighting of the batches to inform the tutor a few errors that we have made. Almost there !!
Tighten up the internal control and then, off to binding the entire thick document. (: (: (:
I've definitely learn and understand the usage of Accpac better which i believe will be useful for the future. Working as a team, i have learn to give and take and learning the essence of control. And definitely, i enjoy working with my groupmates. No doubt they are understanding, they know what is required.
Thats all.
Thursday, July 16, 2009
INDIVIDUAL REFLECTION by LO ANG CHOU
The project is finally finally done today. Last evening, we completed 95% of the project, which can be considered as completed, with everything printed and bound.
All of us have worked well together in this project. We helped each other out wherever we can. We took turns to key in datas, check through the source documents, check through the work, etc. We met up pretty often after school to discuss and do the ACCPAC (as have posted by Dawn below). For me, i have contributed in analysing the source documents during our discussion and when we encountered problems. I checked through the source documents to find relevant information to be keyed into the system such as for GL, AR and AP. This is also helped by my groupmates. Other than that, as mentioned earlier, we took turns to key in the data. I helped to do the data entry, and check the typed data against the source documents and the summary of source ducuments.
Through this project, i have learnt how to use the ACCPAC system more such as which transactions are needed to be keyed into the GL/AR/AP. Apart from that, teamwork and accomodation are very important. All of us are busy with many things such as cca, part-time work, etc, but we always find the time to meet up for this project and contribute whatever we know. We divided the work so that each of us knew what was going on and also to have opportunities to contribute. Whenever any of the groupmates was not able to make it for the meeting, we accomodated to that, knowing that the clash in timing was not intentional or could be changed. That member would contribute more in the next meeting so as to relieve each other of stress. The project is completed earlier than the deadline without us rushing is all due to this teamwork and accomodation that we have built.
Most importantly, this is all thank to my groupmates who worked erally hard for this. :)
The project is finally finally done today. Last evening, we completed 95% of the project, which can be considered as completed, with everything printed and bound.
All of us have worked well together in this project. We helped each other out wherever we can. We took turns to key in datas, check through the source documents, check through the work, etc. We met up pretty often after school to discuss and do the ACCPAC (as have posted by Dawn below). For me, i have contributed in analysing the source documents during our discussion and when we encountered problems. I checked through the source documents to find relevant information to be keyed into the system such as for GL, AR and AP. This is also helped by my groupmates. Other than that, as mentioned earlier, we took turns to key in the data. I helped to do the data entry, and check the typed data against the source documents and the summary of source ducuments.
Through this project, i have learnt how to use the ACCPAC system more such as which transactions are needed to be keyed into the GL/AR/AP. Apart from that, teamwork and accomodation are very important. All of us are busy with many things such as cca, part-time work, etc, but we always find the time to meet up for this project and contribute whatever we know. We divided the work so that each of us knew what was going on and also to have opportunities to contribute. Whenever any of the groupmates was not able to make it for the meeting, we accomodated to that, knowing that the clash in timing was not intentional or could be changed. That member would contribute more in the next meeting so as to relieve each other of stress. The project is completed earlier than the deadline without us rushing is all due to this teamwork and accomodation that we have built.
Most importantly, this is all thank to my groupmates who worked erally hard for this. :)
Individual Reflection by Tan Xue Ying
Finally we had completed the Accpac project this evening. Reports were printed on Wednesday, as for today was just double checking on everything and key in the opening balances, transaction for June 04 and adjustment entries. It's really tiring and tedious I must say. We need to ensure that all the figures we keyed in was correct and balance.
Alright, last's flash back all the way to the start of our project. We started off with the opening balances during the school holidays. Everyone of us manage to take out some time to meet during the 2 week breaks up to 4 times. When school reopens, we tried to meet at least twice a week after school for a few hours to continue our project. Everything was nice and smooth. Most importantly, we didn't rush and completed the project this evening. Greatly appreciate my project mates' help and contribution towards this project.
Everyone, including myself will take turns key in the data while others will be sitting beside giving suggestion. This project is much more tedious as compared to the tutorial we did. There's many theory we need to understand and apply to ensures that our data are correct. Numerous suggestion and discussion had done just to ensure nothing had went wrong.
I guess that's all for now..
Finally we had completed the Accpac project this evening. Reports were printed on Wednesday, as for today was just double checking on everything and key in the opening balances, transaction for June 04 and adjustment entries. It's really tiring and tedious I must say. We need to ensure that all the figures we keyed in was correct and balance.
Alright, last's flash back all the way to the start of our project. We started off with the opening balances during the school holidays. Everyone of us manage to take out some time to meet during the 2 week breaks up to 4 times. When school reopens, we tried to meet at least twice a week after school for a few hours to continue our project. Everything was nice and smooth. Most importantly, we didn't rush and completed the project this evening. Greatly appreciate my project mates' help and contribution towards this project.
Everyone, including myself will take turns key in the data while others will be sitting beside giving suggestion. This project is much more tedious as compared to the tutorial we did. There's many theory we need to understand and apply to ensures that our data are correct. Numerous suggestion and discussion had done just to ensure nothing had went wrong.
I guess that's all for now..
Project meeting14 15 16 July (by DAWN PHUA)
14 July 09
Lets go all the way back to tuesday of this week (: We stayed back to do the adjustment of the sales and sales return category, as we grouped the wrong sales category to the wrong debtors, therefore we had to adjust the entries in the AR adjustment. At first, we were a little hestitant due to the fact that we had to make adjustment, we were afraid that it might affect the figures or mixed up the entries. But we still went ahead with it ! (: And all went well, i believe. (:
15 july 09
We were back in the lab, checking on the AR entries again. All are good . Next we headed to do the void cheques. After much trial and error and we decided to put it in the GL, as it made most sense to us. After which, we checked out recurring enteries and balance day adjustment entries. We added a few more recurring enteries and then we are done ! (: Satisfied , so we saved a back up of the updated and almost final report. After which, we tried to post, to check out the required reports in the list of required documents. Also, we were looking through the internal control and decided to edit them tomorrow. And we're off to print the reports !
16 july 09
And yes, this is the 16th, which is just 1 day away from submission. Firstly, not forgetting to mention we printed the reports yesterday, and i have to say, it is really thick ! Maybe one of the thickess report we all have done. Okay, and today we started off with GL data entry form. We key in the opening balances, transaction for june 04 and lastly the adjustment entries. I must say, i was really tedious, unless the accpac report which is more brain taxing. Reguardless of that, we completed it as soon. Soon after we took a short break and continued working on the accpac reports. What we did was to highlight and notice the marker of the various errors and adjustment made. And after which, we did the closing of accounts and then printed the new year balance sheet and overall income and expenditure sheet. At the beginning, we were debating about which month or year to use to get the new year figures. After a few suggestion and theory, we decided on 31 july 04. Yes, and i hope we're right. (: Alright, to wrap up, i would like to inform my groupmates about the individual reflection that is due tomorrow 11.55 pm !! Don't forget to login this blog, since we do not have indivdual (i'm sorry, my mistake) blog, we do it here okay?
So, type your names big, huge and visible !!! (:
like this maybe eg' ( Individual Reflection report) BY DAWN PHUA PEI SHAN
yeah, alright ,thats all for now.
Lets go all the way back to tuesday of this week (: We stayed back to do the adjustment of the sales and sales return category, as we grouped the wrong sales category to the wrong debtors, therefore we had to adjust the entries in the AR adjustment. At first, we were a little hestitant due to the fact that we had to make adjustment, we were afraid that it might affect the figures or mixed up the entries. But we still went ahead with it ! (: And all went well, i believe. (:
15 july 09
We were back in the lab, checking on the AR entries again. All are good . Next we headed to do the void cheques. After much trial and error and we decided to put it in the GL, as it made most sense to us. After which, we checked out recurring enteries and balance day adjustment entries. We added a few more recurring enteries and then we are done ! (: Satisfied , so we saved a back up of the updated and almost final report. After which, we tried to post, to check out the required reports in the list of required documents. Also, we were looking through the internal control and decided to edit them tomorrow. And we're off to print the reports !
16 july 09
And yes, this is the 16th, which is just 1 day away from submission. Firstly, not forgetting to mention we printed the reports yesterday, and i have to say, it is really thick ! Maybe one of the thickess report we all have done. Okay, and today we started off with GL data entry form. We key in the opening balances, transaction for june 04 and lastly the adjustment entries. I must say, i was really tedious, unless the accpac report which is more brain taxing. Reguardless of that, we completed it as soon. Soon after we took a short break and continued working on the accpac reports. What we did was to highlight and notice the marker of the various errors and adjustment made. And after which, we did the closing of accounts and then printed the new year balance sheet and overall income and expenditure sheet. At the beginning, we were debating about which month or year to use to get the new year figures. After a few suggestion and theory, we decided on 31 july 04. Yes, and i hope we're right. (: Alright, to wrap up, i would like to inform my groupmates about the individual reflection that is due tomorrow 11.55 pm !! Don't forget to login this blog, since we do not have indivdual (i'm sorry, my mistake) blog, we do it here okay?
So, type your names big, huge and visible !!! (:
like this maybe eg' ( Individual Reflection report) BY DAWN PHUA PEI SHAN
yeah, alright ,thats all for now.
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